How to Plan a Successful Mini Golf Fundraiser – Get Local Businesses Involved!

Hosting a mini golf fundraiser tournament can be a fun and profitable way to support a charity or raise funds for your organization! The challenge lies in planning the event carefully and involving local businesses to boost donations and increase visibility. This guide offers practical steps to help you create a memorable mini golf tournament that raises funds and builds community support.

Setting Clear Goals for Your Mini Golf Tournament

Start by defining what you want to achieve. Clear goals will guide your planning and help you communicate your vision to potential sponsors and participants.

Fundraising target: Decide how much money you want to raise .
Number of participants: Estimate how many players you expect.
Event date and location: Choose a date that avoids conflicts with other local events and secure a venue with mini golf facilities or space to set up temporary holes.
Budget: Outline your expenses, including equipment, permits, prizes, and marketing.

Having these details ready makes it easier to approach local businesses with a clear proposal.

Recruiting Local Businesses to Donate and Advertise

Local businesses can play a crucial role in your mini golf tournament by providing donations, prizes, or advertising support. Here’s how to engage them effectively:

Identify Potential Business Partners

Look for businesses that align with your charity’s mission or have a community focus. Examples include:

Restaurants and cafes
Sporting goods stores
Golf courses
Local retailers
Banks, mortgage companies, other financiers
Service providers like gyms or wellness centers

Craft a Compelling Proposal

When reaching out, explain the benefits for the business:

Exposure to new customers through event advertising at your mini golf fundraiser
Positive association with a local charity or organization
Opportunities for direct engagement with attendees

Include specific ways they can contribute, such as:

Donating prizes or gift cards for winners
Sponsoring a hole with branded signage
Providing refreshments or services during the event

Use Multiple Contact Methods

Combine emails, phone calls, and in-person visits to connect with business owners. Personal visits often make a stronger impression and allow you to answer questions about your mini golf fundraiser immediately.

Offer Recognition and Follow-Up

Show appreciation by:

Featuring sponsors on printed event materials and social media
Announcing their support during the tournament
Sending thank-you notes after the event

This builds goodwill and encourages future partnerships.

Planning the Mini Golf Tournament Details

Once you have support from local businesses, focus on the event logistics.

Find a Course!

If you don’t have access to a permanent mini golf course, you can rent one for your venue! Make sure the course is fun and accessible for all ages and skill levels. We offer several different course options for all ages and abilities!

Promote the Event

Use flyers, community bulletin boards, and local media to spread the word. Highlight the charity cause and the involvement of local businesses to attract participants.

Register Participants

Set up an easy registration process online or in person. Consider charging an entry fee that contributes to your fundraising goal. You can charge for a individual or a flat rate per team or family depending on how your event is structured

Prepare for the Day

Organize volunteers to manage registration, scorekeeping, and refreshments. Have clear signage and a schedule to keep the event running smoothly.

Maximizing Fundraising During the Event

To increase donations on the day of the tournament, try these ideas:

Raffles and auctions: Offer donated items from local businesses.
Sponsorship challenges: Encourage teams to raise extra funds for prizes.
Merchandise sales: Sell event-branded items like hats or t-shirts.
Food and drink sales: Partner with local vendors to provide refreshments, with a portion of sales going to charity.

Engage participants with announcements and updates on fundraising progress to keep energy high.

Wrapping Up and Building for the Future

After the tournament, review what worked well and what could improve. Share the results with participants and sponsors to show the impact of their support. This transparency builds trust and encourages ongoing involvement.

Keep in touch with local businesses and volunteers to start planning your next fundraising event. A well-run mini golf tournament can become a beloved community tradition that benefits your organization year after year.